Resources for Library Staff
SRLF Material is permanently stored here:
Please do not relabel, re-house, or rebind any SRLF item while it is on loan to you.
Please do not remove any SRLF barcodes or stickers from material while it is on loan to you.
Please do not edit or add to any SRLF record without first consulting with SRLF Processing Staff.
Deaccessioning of Items
The SRLF adheres to a Persistence Policy whereby any circulating or building use only item cannot be deaccessioned. However, items can be held at an owning unit on their shelves indefinitely through a Recall program while maintaining status as an SRLF item. See the Recall Request form or contact the SRLF for more details. If an SRLF item has been sent to your library on ILL, please do not remove any barcodes or stickers from the item and place it back in your stacks under the call number. Items cannot be deaccessioned this way. Also, please return items in any protective case or folder in which they were enclosed.
Reboxing of Special Collections Items
Boxes of special collections material that have been requested to your owning unit should be returned to the SRLF in the same box with the same label, collection title, box number, and SRLF barcode. Consult SRLF Processing staff before starting any kind of reboxing or relabeling project.
In Process Items
Some items in the catalog are marked “in process” for the SRLF. These items will ultimately be processed at the SRLF for access, but have not yet made their way to a processor. The item could still be in cataloging, awaiting pick up for SRLF, or was sent back to cataloging as a problem. You can contact SRLF library Access
Services staff to search the item for rush processing, but if the item is held at other UC locations we recommend doing an interlibrary loan. Note that if the item is in process but is already held at the NRLF or the SRLF (but deposited by another campus), that in process item would be rejected as a duplicate, per the RLF non-duplication policy.
Requesting UCLA Non-Circulating Material
Non-circulating material held at the SRLF can only be viewed at the owning unit; it cannot be viewed at the SRLF. To request this material, see instructions in the UCLA Catalog. Often patrons will need to click the blue “Request Material” button in a specific record in initiate a request in Aeon, the request and tracking system used by Library Special Collections. Appointments are made by special collections staff for patrons to view material in their reading room. If there is no “Request Material” button in the record, patrons will need to contact owning unit staff as indicated in the record.
To resolve problems such as a requested item not arriving, billed or lost items, or claims returned searches, see our Overdue Items & Billing information.
Shipment of Loan Requests
Loans are sent across the UCLA campus using our own truck in a daily run in the afternoon. Loans are sent to other UC’s and some other institutions via the Tricor courier service for overnight delivery, and loans are sent to most other ILL locations via FedEx ground. We also ship internationally using FedEx. Please use care when returning SRLF items, especially if the item is older or fragile.